> For the complete documentation index, see [llms.txt](https://materialsproject.gitbook.io/persson-group-handbook/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://materialsproject.gitbook.io/persson-group-handbook/group-policies/purchasing/bear-buy.md).

# Bear Buy

This guide walks you through the process of making a purchase using BearBuy at UC Berkeley.\
**Note:** Your experience may vary (YMMV). Some users may not have permissions to complete a purchase and may need to **assign their cart** to someone else for processing.

***

### 1. Connect to Campus Network

Before you can access BearBuy, you **must** be connected to the UC Berkeley campus network.

* **On Campus**: Connect to the `eduroam` Wi-Fi (UC Berkeley version).\
  ⚠️ The `eduroam` from LBNL does **not** count as campus Wi-Fi.
* **Off Campus**: Use the **GlobalProtect VPN** to connect to the campus network.

***

### 2. Access BearBuy

1. Go to <http://bearbuy.is.berkeley.edu/>.
2. Log in with your CalNet credentials.
3. You will be redirected to **solutions.sciquest.com** — this is BearBuy’s main interface.

***

### 3. Gather Your Accounting Information

You will need the following "Accounting Codes" to complete your purchase:

* **Org Code** – Usually 5 letters.
* **Department** – Usually 5 numbers (description may match Org Code).
* **Account** – Type of purchase (e.g., software, supplies). Not tied to a specific funding source.
* **Fund** – The specific account to pull funds from.
* **Chartfield2** – A 5-letter code to specify the PI.

**Tip:** Email **Sonia** to request these codes.\
You can also ask for the **Speedtype**, which looks like:

```
XXXX#####X
```

* The `#####` portion matches the **Fund**.
* Using the Speedtype will auto-fill the "Accounting Codes" form (except for the **Account** field).

***

### 4. Add Items to Your Cart

1. Search for and add the items you need.
2. Click **View Cart** (top right) or **View Cart Details**.

***

### 5. Shipping Information

#### Ship To:

1. Click the search box and look for an address with **LBNL** (e.g., `M/S 72` or `M/S 15`).
2. Add `"No PO#"` next to your name in the Ship To field.

#### Final Destination Code:

* Search for **146** — select: CYCLO00146

This will deliver to the **kitchen** in our building.

***

### 6. Billing Address

* Hit Search Additional and choose **Disbursements**

***

### 7. Delivery Options

* **Expedite?** Only choose this if necessary — it may add extra costs.
* **Ship Via:** Select **Best Carrier – Best Way** unless you have a specific carrier requirement.

***

### 8. Fill Out Accounting Codes (the ones from step 3.)

* If you have the **Speedtype**, enter it — it will auto-fill most fields except **Account**.
* If you don’t have the Speedtype, fill in the **Org**, **Department**, **Fund**, **Chartfield2**, and **Account** manually.

***

### 9. Submit Your Order

1. Click **Submit** to finalize your purchase.
2. Email [**receiving@lbl.gov**](mailto:receiving@lbl.gov) with:
   * A note that your order has **no PO#** and came from campus.
   * The **Attn: Name** you used in the Ship To address.
   * Perhaps provide them with the number of items and the size. Providing the exact item inside a box may not be productive— they can't see what's inside.

***

### 10. If You Cannot Submit Orders

If you do not have purchasing permissions:

* Assign your cart to someone who can complete the purchase.

***

### Notes

* This is a general guide — please update if you have a different experience with BearBuy
* Make sure to run your large purchases by Kristin before purchasing
* Ask Sonia if any uncertainties arise, especially about funding.