Bear Buy

This guide walks you through the process of making a purchase using BearBuy at UC Berkeley. Note: Your experience may vary (YMMV). Some users may not have permissions to complete a purchase and may need to assign their cart to someone else for processing.

1. Connect to Campus Network

Before you can access BearBuy, you must be connected to the UC Berkeley campus network.

  • On Campus: Connect to the eduroam Wi-Fi (UC Berkeley version). ⚠️ The eduroam from LBNL does not count as campus Wi-Fi.

  • Off Campus: Use the GlobalProtect VPN to connect to the campus network.

2. Access BearBuy

  1. Go to http://bearbuy.is.berkeley.edu/.

  2. Log in with your CalNet credentials.

  3. You will be redirected to solutions.sciquest.com — this is BearBuy’s main interface.

3. Gather Your Accounting Information

You will need the following "Accounting Codes" to complete your purchase:

  • Org Code – Usually 5 letters.

  • Department – Usually 5 numbers (description may match Org Code).

  • Account – Type of purchase (e.g., software, supplies). Not tied to a specific funding source.

  • Fund – The specific account to pull funds from.

  • Chartfield2 – A 5-letter code to specify the PI.

Tip: Email Sonia to request these codes. You can also ask for the Speedtype, which looks like:

XXXX#####X

  • The ##### portion matches the Fund.

  • Using the Speedtype will auto-fill the "Accounting Codes" form (except for the Account field).

4. Add Items to Your Cart

  1. Search for and add the items you need.

  2. Click View Cart (top right) or View Cart Details.

5. Shipping Information

Ship To:

  1. Click the search box and look for an address with LBNL (e.g., M/S 72 or M/S 15).

  2. Add "No PO#" next to your name in the Ship To field.

Final Destination Code:

  • Search for 146 — select: CYCLO00146

This will deliver to the kitchen in our building.

6. Billing Address

  • Hit Search Additional and choose Disbursements

7. Delivery Options

  • Expedite? Only choose this if necessary — it may add extra costs.

  • Ship Via: Select Best Carrier – Best Way unless you have a specific carrier requirement.

8. Fill Out Accounting Codes (the ones from step 3.)

  • If you have the Speedtype, enter it — it will auto-fill most fields except Account.

  • If you don’t have the Speedtype, fill in the Org, Department, Fund, Chartfield2, and Account manually.

9. Submit Your Order

  1. Click Submit to finalize your purchase.

  2. Email receiving@lbl.gov with:

    • A note that your order has no PO# and came from campus.

    • The Attn: Name you used in the Ship To address.

    • Perhaps provide them with the number of items and the size. Providing the exact item inside a box may not be productive— they can't see what's inside.

10. If You Cannot Submit Orders

If you do not have purchasing permissions:

  • Assign your cart to someone who can complete the purchase.

Notes

  • This is a general guide — please update if you have a different experience with BearBuy

  • Make sure to run your large purchases by Kristin before purchasing

  • Ask Sonia if any uncertainties arise, especially about funding.

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